Skip to Questions

Ask a Librarian or Writing Consultant - Need help with research or writing? We're here to help you.


How can I move references from a word document into RefWorks?

Last Updated: Oct 21, 2011  |  35 Views
Topics: RefWorks

Was this helpful? 0   0


Moving Citations from Word Processing Documents into RefWorks

Pre-existing bibliographies in word processing documents generally do not have field labels that permit importing into RefWorks. One work-around is to convert the bibliography into BibTex, then import the BibTeX file into RefWorks.
Note: This procedures works best with complete references, such as would be formatted in the APA style. Only minimal data can reliably be imported. Be sure to check each record to make sure all you citation information (author, journal title, article title, volume and issue, etc) is correct.

In a word processing document

  1. Open your bibliography.
  2. Hit the Enter key twice to separate the citations with two carriage returns.
  3. Highlight and copy only the citations. Do not copy any additional text.
  4. Go to MakeBib at
  5. Paste your selection into the text box.
  6. Click on the MAKE BIBTEX SOURCE button below the text box.
  7. Copy the BibTex-encoded text that is generated

In RefWorks

  1. Click References then click Import at the top of the screen.
  2. Select From Text.
  3. Select BibTeX in the Import Filter/Data Source: drop-down menu.
  4. Select Bibdesk (BibteX format) in the Database: drop-down menu.
  5. Paste copied information into the provided text box.
  6. Click Import.
  7. Click the View Last Imported Folder button.

To Edit a RefWorks record

  1.  Click on Edit on the far right side of the citation. 
  2.  A new page will appear where any of the fields can be changed.
  3.  Be sure to Save Reference when you are finished.
Answered by Angel HooperBookmark and Share

Other Answers / Comments (0)

    • a small icon
      Via SMS: TXT your question to 713-965-6968

    More Ways to Get Help

    Other ways to contact us:

    Call us:

    • Angel Hooper
    • Circulation Desk:

    Visit us in person:

    • UTSPH Library:
      RAS E137